Google Drive lets you collaborate with others seamlessly. It is also integrated with many other services, and files are always accessible. On top of that, you also get a huge amount of free storage.
Despite the excellence of Google Drive, there can still be problems accessing the service. You may not be able to free up storage space, share files, or be unable to access documents. Thankfully, many Google Drive problems are easy to fix.
The article will provide some typical Google Drive troubleshooting tips, then address some Google Drive-specific issues.
1. Check Google Drive Online Status Online
Go to Google’s app status dashboard. This section lists all of Google’s services and lets you know if there are known issues with them. If you see a “service disruption” or “service outage” indicator on the app you want to use, you can click the colored dot to see details about when the service is back online.
Unfortunately, if the problem with Google Drive is on Google’s side, the only thing you can do is wait until the problem is over.
2. Turn off your antivirus and firewall
Firewalls and antivirus software cause problems with file syncing or the “You are offline, and some functionality may be unavailable” error. Therefore, try temporarily disabling your antivirus and firewall – and remember to turn it back on afterward.
3. Restart Google Drive
If you’re using Google Drive via a web browser, sign out, close your web browser, make sure your Internet connection is reliable, then sign back in.
You can also exit Google Backup and Sync from the desktop by clicking the Backup and Sync icon, clicking the Settings icon (three dots), and then clicking Quit Backup and Sync. Then reopen the app.
4. How to get old versions of Google Drive files file
Google Drive keeps a detailed edit history of any changes made to your documents by any user with editing permission.
To go back to a previous save of a file created in the Google ecosystem (like on Google Docs), go to File> Version history > See version history (or press Ctrl + Alt + Shift + H ).
A history of changes made to the File will appear on the right side of the document, and you can navigate through all the revisions made.
For non-Google files you’ve uploaded, right-click on the File, click Manage versions, and you can browse and download all previous versions of the File (up to 30 days or 100 performances).
5. How to recover lost Google Drive files
If you are the only one with access to the file
Check out the trash folder on Google Drive, accessible via Trash in the left navigation. If you see the file you’re looking for, right-click it and select Restore. Your file will now be available in its original location.
If your missing file isn’t in the recycle bin, it’s possible that the name has been changed or accidentally moved to another file. Thankfully, Google Drive’s search features are enhanced. Try searching for the file by keyword or date and see if the file is in a different location than you expected.
If many people are working on the file
One of the most common risks with Google Drive is that it will delete files for everyone if one person deletes a shared file. There are several factors to consider when using Google Drive for collaboration, but this is one of the most important. Like with any other file storage system, you must keep your file backups in a separate and secure location.
The owner of the shared file can retrieve it from their deleted files. Also, if you have a Google Drive account through school or work, there may be an admin who can view all deleted files for 30 days after they are deleted and can assist you in case of this.
6. Google Drive has run out of storage space
Google Drive storage is shared across services like Google Docs, Google Sheets, Gmail, and Google Photos. To see how much space you’re using across all of those Google services, visit the Google One storage page. If you run out of reach, you’ll have a few options.
Delete data from Google Drive
The first is to delete files you no longer need. On Google Drive, click Storage in the left menu. This will show you all the files that you can sort by the memory used.
To remove something, right-click it and select Remove. Remember to delete it in the trash as well.
You should also check to see if any third-party apps are silently using memory. To do this, click the gear icon in the top right and click Settings > Manage apps.
For each app, click Options, and you can use the Delete hidden app data option if needed.
You can also click Disconnect from Drive to remove the app integration completely.
Upgrade Google One Storage
Google Drive comes with 15GB of storage, which you can quickly use up if you’re not careful. If you find nothing that can be deleted, consider paying to upgrade your storage.
Check the Google One storage page for specific rates, where you can pay a reasonable monthly or yearly cost for 100GB, 200GB, or 2TB of data.
7. Cannot print on Google Drive
Printers and Google Drive sometimes don’t work well together, but you have several options to try and fix the root of the problem:
Make sure that the printer software is up to date. Since Google Drive is constantly being updated, it can quickly outpace your printer software. This can cause communication problems between the two services and result in printing errors.
Similarly, you will want to make sure that the web browser you are using is also up to date.
Disable any browser extensions that may affect printability.
If you still can’t print directly from Google Drive, you should take the time to download your file as a PDF and then print it from PDF software instead of a browser.
8. Unable to view or edit shared Google Drive files
This issue is usually caused by the amount of user choice to share Google Drive files with others. The person who sent you the link to the file may have missed a step in the process or chose the wrong option. As a result, you may not be able to view the file at all, or you may be able to view the file without being able to make any changes.
If you don’t have access to a file, Google Drive will give you a Request access button from the file owner, which will prompt them to change the sharing settings on the file.
If you’re the file owner and people are having trouble accessing it, double-check that you’ve set the sharing parameters correctly.
9. How to use Google Drive offline
To use Google Drive offline, you need to use the Google Chrome browser or install the Google Drive app on your Mac or PC.
Go to Google Drive settings and select Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline. You will need to download the Google Doc Offline plugin, which will prompt you to do so.
You can only do this with one account per computer, so only enable it on the account you use most often. Also, to help offline syncing, you’ll need an Internet connection initially, so it includes some packet forwarding the first time around.
On the computer
Download Google Backup and Sync and follow the prompts to set up your account. Initially, you will need to be connected to the Internet for the files to sync with your computer.
10. Unable to upload or sync files
One of the main advantages of using Google Drive is that it syncs your files across all devices. If you can’t do this, that’s a big problem.
Good luck with your troubleshooting!